The Myth of the Paperless Office [INFOGRAPHIC]
With all the advances in digital document technology why do we still use paper? The average office worker in the United States uses about 10,000 sheets of paper every year. This is a surprising number when we consider all the digital alternatives. However, there are several benefits to using the time tested printer & paper that rival our current digital options. These advantages include:
- Record Keeping
Many business and financial records need to be recorded and stored away. Many original documents are paper-based and they also provide a different type of security that is not available in digital forms.
- Note Taking
Paper allows for simple note taking. It gives you the option of more note styles and it is easier to share and proofread a paper document.
- Tangible Copy
Paper provides a material base for your notes and records, which can aid in recall and creativity. It is also useful for visual aids, goal tracking and collaboration.
Egg cartons, bandages, masking tape, paper money, coffee filters and many other every-day items are made from recycled paper. As long as paper is recycled it is not a wasted resource.
Paper can be assimilated into your digital document system to provide additional records or for use in a different circumstance. Converting a paper document to a digital file, or a digital document to a paper format, is simple with an all-in-one printer, scanner, copier and fax machine.
Many readers and writers are reluctant to use screens for more than what is deemed necessary by their employer. This may be partially due to the eye strain and fatigue that can result from extended use of electronic screens. Most types of paper provide a higher-quality reading experience than a screen in addition to the benefits outlined above. Although many documents are now created and transmitted via electronic devices, the need for paper has not been eliminated.
About the Author:
Bruno Galera works for Dell and has a passion for technology. When he’s not reading about the latest industry trends, you can find him cooking, reading, cheering on his favorite football team or at a museum enjoying contemporary art and photography.